Poster Presentation Guidelines
CRYO2019 will be the first year that the Program Committee has elected to elevate a select few poster submission to Highlighted Posters. Authors cannot request or apply for Highlighted Poster status. Highlighted Posters have been assigned a 5-minute slot in an oral presentation session to highlight research that peer reviewers found to be of significant interest. Presenting authors must attend the relevant session and prepare a 5-minute oral presentation using 2-3 slides to briefly summarize their findings. There will be no question time, but questions can be followed up with the presenting author directly. Highlighted poster presenting authors must also participate in the poster sessions.
Poster presenting authors must participate at a minimum in their relevant poster session (even numbers on Monday, July 22 and odd numbers on Tuesday, July 23). They may also choose to be present at both posters sessions.
Poster Setup and Removal
• All posters must be displayed in the poster hall by 2:00 PM Monday, July 22 and must remain in place until at least 1:00 PM Wednesday, July 24. Posters not collected by 6:00 PM Wednesday, July 24 will be removed and discarded.
• All poster boards will be pre-numbered. Please make sure that you mount your poster on the correct board. You can find your poster number in the abstract book, or displayed near the poster area. • All posters are checked to see if they are present as only presented posters will have abstracts published. For this reason, it is vital that your poster MUST be placed on your assigned numbered board.
• Two poster sessions have been planned during the meeting. If you are the presenting author of a poster you must be present at at least one session, but you are welcome to attend and present at both. Minimum presenting attendance is even numbered posters on Monday, July 22, and odd numbered posters on Tuesday, July 23.
• All posters by student members of the Society for Cryobiology are eligible to enter the poster competition. The winner will receive $500.
• The judging of the Society for Cryobiology’s Best Poster Award will take place during the two scheduled poster sessions. You must be present to answer the judges’ questions in order to be considered for the competition.
Safety and Security
• Do not leave personal materials or property under the poster boards. The Society for Cryobiology and hotel are not liable for unattended property.
Poster Design Suggestions
Effectively designing your poster for maximum visual impact while clearly and concisely conveying your message requires careful thought and advanced preparation. Here are some suggestions for designing and preparing an effective poster.
• Identify 2-3 principal messages you want to convey and choose a title that captures your main point.
• Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations.
• If you do not want your poster to be photographed, be sure to include a “no photography” image at the top right corner of your poster, at a size of 3” x 3” or larger.
• Lettering, symbols, and numbers should use a large font size and you should bullet your main points. Text should be printed in fonts of about 3/8″ to 1” height (font size no less than 28).
• Summarize current research in graphic form whenever possible. Use charts, tables, graphs, pictures, etc. and minimize the amount of text. Most posters contain too much text.
• Attractive charts, tables, and graphics greatly increase the effectiveness of any poster. Illustrations and tables should be kept relatively simple to maximize legibility. Avoid “artsy” style and keep captions brief.
• Arrange materials in columns and use “white space” to help direct readers logically through your poster. It is easier to read information in vertical columns than in horizontal strips.
• Lines in graphs should be heavy. You should choose colors that are easily distinguishable from one another.
• Posters should be self-explanatory, but not comprehensive. They are posters and not papers. You should be prepared to supplement and elaborate during your conversations with others.
• Your poster presentation must be readable from distances of at least 3′ (90 cm). Keep it simple and clear.
• Many airlines now require that poster tubes be checked rather than brought as carry-on luggage. Please check with your airline prior to traveling. In case your poster does not arrive, we suggest you bring a smaller version of your poster on normal size paper as well as a copy of the poster on a USB thumb drive so that it can be printed on site.
Here are links to several academic websites that offer great suggestions and tips on how to prepare your scientific poster. You can also find plenty more resources by searching the web.
You are now ready to prepare a great poster, so relax and have fun!